Job Details

The Company:

This fantastic boutique events agency is known for delivering high-quality corporate conferences and events. Their small (but mighty) team works across a diverse portfolio of clients spanning health & wellness to office supplies. Providing a end-to-end service for their clients, they are looking for an Event Manager to join their team in their North Sydney office.

Position Terms:

• Part-Time Permanent Role (4 days per week)
• Working 3 days in the office, located in North Sydney
• Salary: $90,000 - $100,000 plus super pro rata for 4 days
• Occasional travel will be required for event delivery

The Role:

The Event Manager will manage all aspects of the Agencies standard 3-day conference format, from initial planning and supplier briefings through to on-site execution and post-event reporting, working across multiple concurrent events throughout the year.

Key Responsibilities include;

• Source, evaluate and negotiate with venues
• Manage venue contracts, floor plans, room configurations and F&B requirements
• Oversee delegate accommodation blocks, room allocations and VIP arrangements
• Coordinate transport, transfers and on-site logistics for attendees and speakers
• Identify, brief and manage all event suppliers including caterers, printers, signage, staffing, AV/production, etc.
• Prepare and issue RFPs, evaluate quotes and negotiate contracts
• Maintain supplier relationships and manage performance
• Coordinate run orders / sheets and briefing documents for all contracted suppliers
• Serve as the primary point of contact for sponsors and exhibitors throughout the event lifecycle
• Manage exhibitor logistics including bump-in/bump-out schedules, booth allocations and deliverables
• Attend technical rehearsals and manage on-site production schedules
• Assist with development and management of detailed event budgets from brief through to reconciliation
• Track expenditure, manage purchase orders and process invoices in a timely manner
• Liaise with speakers, presenters and facilitators from confirmation through to on-site arrival
• Manage program schedules, session timings and content collection (bios, presentations, headshots)

The Candidate:

The successful candidate will have previous experience working as a Senior Event Coordinator or Event Manager, ideally with a background in delivering end-to-end single and multi-day conferences.

• Strong vendor and contract negotiation skills
• Proven budget management experience with a high level of attention to detail
• Excellent stakeholder communication and relationship management skills
• Ability to manage multiple projects simultaneously under pressure
• Confident working both autonomously and as part of a collaborative team
• Experience managing exhibitor and sponsor relationships is highly desirable
• Ability to travel domestically for events when required.
• Ability to work from the office 3 days a week, located in North Sydney.

For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.