Job Details

The Company:

This brilliant national association has been representing, training and educating their members and industry peers for the past 80+ years. With a strong events calendar, they are looking for a Conference Coordinator to join their team on a contract basis until the end of August 2026 to coordinate and deliver a range of conferences for the Association.

Position Terms:

• Immediately Available Parental Leave Contract
• Salary: $75,000 - $80,000 plus super pro rata for the contract period
• EventsAIR experience essential.
• Ability to travel for event delivery is required.

The Role:

The Conference Coordinator will be responsible for coordinating and delivering a range of conferences, offering full in-house conference management service for allocated events.

Key Responsibilities include;

• Working closely with relevant local organising and scientific program committees, provide a full in-house conference management service for identified conferences annually including budgets, venue, program development, marketing, registration, speaker management, conference materials (including apps), accommodation, social programs, support and exhibition, and evaluation.
• Develop robust conference programs in conjunction with relevant committees, to meet members’ continuing professional development needs.
• Build and maintain online systems for registrations, abstract submissions and reviews, certification, and event reports.
• Monitor all key milestones relating to allocated events and provide regular status updates.
• Provide full onsite coordination and management of allocated events.
• Develop and maintain conference budgets, in close coordination with PCOs (if applicable) and the Conferences and Events Manager.
• Prepare conference planning documents, and provide other relevant reports including evaluation, financial outcomes and recommendations.
• Develop and execute tailored and innovative marketing strategies and prepare a broad range of marketing and communications materials.
• Work closely with partner organisations on jointly hosted conferences and develop memorandums of understanding as required. 
• Review contracts, liaise with suppliers regarding contractual requirements and deliverables

The Candidate:

The successful candidate will have experience working within an Association or Membership Body with a background coordinating conferences and events. Experience using and managing events with EventsAIR is essential for this role.

• Excellent planning, organisational and time management skills.
• High level verbal and written communication skills.
• The ability to prioritise workloads and adapt to changing priorities.
• The ability to build productive relationships with relevant committees, suppliers and key business partners.
• High level of understanding and skills in using relevant computer applications including proficiency in Microsoft Office applications, spreadsheets, and EventsAIR.
• Demonstrate initiative and ability to undertake work autonomously.
• Willingness to travel interstate (and potentially internationally) is required.

For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.