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Permanent / Full Time
  • Immediately Available Permanent Role
  • Melbourne Location
  • Salary $100,00 - $120,000 + Super
The Company:

This Association provides a sensational service to their industry, being around for over 20 years, they have a great reputation in the same and have a wonderful membership base. The Association has run quite a number of exhibitions during their time and the current Exhibition Director manages the entire program as well as the operations of the Association. 

The Role:

Reporting to the Chairman and board of directors the position involves the event project and administration management of several concurrent events held within an umbrella commercial trade event in Melbourne or Sydney. This role will take over from the current Exhibition Director who has been in the role for almost 20 years. There will be a long handover period and the current Exhibition Director will be able to be called on for guidance as they are retiring from the industry. This role is a rolling 2 year contract and requires a candidate to be a fully equipped contractor to be able to invoice the Association each month. 

Key Responsibilities include;
  • Develop and implement an event and exhibition strategy updating all necessary internal operating policies, procedures and staffing.
  • Create event budgets, financial reports and event progress reports
  • Establish project timelines, negotiate venue and contractor involvement, set up and manage internal operations including website, database management, accounting, reporting etc.
  • Manage the event contractors including financial negotiations, tenders, contracts, training, task & administrative allocations, meeting agendas and performance plans
  • Use your exceptionally high organizational and conceptual skills to develop, manage and implement:
    • Event program - manage and oversee the development of each individual activity or event including management oversight and engagement of a speaker program and industry awards program.
    • Sales activity - act as the main point of contact, co-ordinate and manage sales targets, participant packages, benefits, ROI and costings.
    • Stakeholder engagement – co-ordinate and manage key stakeholders involved in the events 
    • Financial oversight – develop and manage budgets and expenditure for all administration, event staging and operational components. Prepare quarterly reporting.
    • Marketing – develop and implement marketing plans and campaigns including identification of participant growth areas, target sectors, schedules and reporting. Liaise with print and digital media and develop and oversee complimentary PR and social media campaigns.
    • Sponsorship – get involved in the development of sponsorship strategy aimed at achieving budgeted targets, oversee and support the sponsorship program to improve and enhance sponsor engagement.
    • Venue and contractors – manage the relationships, tenders, and negotiations with the contracted personnel, key suppliers, venue and other involved parties as required.
    • Onsite and post event operations – manage overall event run sheet, allocate event resources and ensure proficient delivery of all related events.
The Candidate:

The successful applicant will be highly self-motivated, possess strong leadership, interpersonal and communication skills, and have a proven track record in a project management role or senior event management exhibitions role. Additional skills or a background in Sales and Marketing would be highly regarded. The right candidate must have an ABN, insurances and be set up with their own equipment including laptop and mobile phone, a functional home office and own car. This role is a role that will manage a major exhibition for the Association yearly along with running the day to day operations of the association and administration in the role. This role will manage other contractors brought in to assist the events as required. 
  • A proven track record in successfully organising major exhibitions 
  • Outstanding project and time management skills, with the ability to set priorities, and plan and organise complex tasks.
  • Highly self-motivated, possess strong interpersonal and communication skills with the ability to make snap decisions and work through complex situations.
  • Excellent written skills, including the ability to prepare and edit high quality editorial content for website, e-newsletters, advertising, marketing and promotional materials for print and digital media.
  • Demonstrate excellent stakeholder liaison skills and experience in working effectively with both internal and external stakeholders.
  • Ability to motivate, connect with and develop contractors and handle all the requirements to ensure delivery on event
  • Excellent computer literacy including various PC based software packages, databases and CRM's.
For more information regarding event positions follow us:
LinkedIn: Apex Event Recruitment 
Facebook: Apex Event Recruitment
Facebook Group: Apex Event Recruitment

This role doesn't fit but you are interested in Events positions in Australia, then please register your resume through our website: 

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
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