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Events Agency
Permanent / Full Time
  • Immediately Available Permanent Role
  • Sydney, NSW
  • Salary $55,000 - $65,000 plus super
The Company:

This leading events agency in Sydney deliver some of the best corporate events in Australia! This agency operates with the belief that how a brand communicates is not built around what they say, but the experiences that they create and share with audiences. They are looking for an Event Administrator to join their team!

Position Terms:
  • Full-time permanent role
  • Hybrid working (3 days a week in office), but occasionally will work in the office 5 days a week as required
  • Salary: $55,000 - $65,000 plus super depending on experience
  • Valid Australian Driver's Licence and Car is highly desirable
The Role:

The Event Administrator will report to the Senior Producer and Business Director. The Event Administrator will be the conduit between the team and the projects' administrative duties, and will work on one of the Agency's largest accounts. This role will support all event and creative elements.

Key Responsibilities include;
  • Writing & Preparing relevant documentation for client WIP meetings
  • Writing & Preparing contact reports and post client WIP documentation
  • Managing client WIP meeting schedules
  • Managing internal WIP meeting scheduling and relevant documentation
  • Updating project timelines
  • Briefing internal design team with signage & collateral requirements
  • Research, sourcing and briefing talent/entertainment
  • Research, sourcing and briefing décor suppliers
  • Assist with the management of the Production Schedule
  • Venue liaison and management of logistical requirements
  • Manage accommodation, travel & catering requirements
  • General administration support events team
  • Delivery of collateral including invitations, guest lanyards, registration requirements
  • Manage installation and dismantle
  • Working across all production areas
  • Manage the collation, production and distribution of show books
  • Collation of OHS documentation
  • Manage supplier payment schedule and purchase orders
  • Assist with financial reconciliation of the production budget
  • Assist with sourcing and processing final invoices
  • Attend debriefs and document results
  • Archive project files and update plans
  • Ad hoc tasks as directed by Business Director
  • General administration support
The Candidate:

The ideal candidate will have a background in events administration and delivery for corporate clients. Events experience is essential, and exhibition experience is highly desirable. Exceptional administration skills are essential for this role.
  • Knowledge of branding and communication in events
  • Must be able to communicate well and build relationships with client, other departments/colleagues
  • Can write accurate and timely contact reports as well as briefs for internal teams
  • Good knowledge of Word, Excel, PowerPoint
  • A clear and confident telephone manner and an ability to produce accurate, clear documentation for suppliers and clients
  • An understanding of hotel & travel working practices
  • Open to collaborative working across internal departments and with all stakeholders
  • Desire to learn and grow professionally
  • Comfortable to ask questions and clarify task specifics
  • Competent in managing given deliverables autonomously
  • Flexible, patient, able to prioritise and a good negotiator
  • A can-do person, with a positive nature who is able to build strong
  • Valid Australian Driver's Licence and Car is highly desirable
  • relationships, and has a willingness to learn and adopt new methods
  • Ability to travel for events when required
  • Ability to work from the office up to 5 days a week
  • Ability to travel outside of hours and weekend for events when required
For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
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Hope Cumming
Events Recruitment Consultant and Social Media Coordinator